Demo flow

How a session gets booked

The admin sets when each trainer is free. A parent finds a time, picks a trainer or any trainer, and saves. The system keeps it honest. Follow the numbers.

Set uponce, then as things change

Findsearch what is open

Chooseany trainer or a specific one

Savethe handshake

Aftercancel, reassign, work

Admin

1Add trainers with credentials, bio and honors, and the age groups each coaches. Each gets a public profile.

2Enter availability: day, from to, place.

9See the whole week on a calendar: open times, every booking and the classes. Reassign a trainer or cancel for a parent.

Parent

3Say who it is for: the child's first name and birth year (the year sets the age group). No account needed yet.

4Search availability by trainer, day or place. A grid shows every trainer's week.

5Pick a trainer and read their qualifications first, or choose any trainer.

Any trainerA specific trainer

7Pick a day and a time, then Confirm. The account is made here, from a name and email. It is locked in. No payment is collected in the demo.

8Cancel any time from My account. The time opens again.

System

4Show only times a trainer is free who coaches that player's age group.

6Any trainer: assign the free trainer with the fewest sessions that day. Specific: show only theirs.

7Lock the slot. First save wins. Overlapping times for that trainer close.

8Cancel reopens the time and frees the trainer's calendar. Admin sees it live.

Trainer

10Sees their sessions, clocks hours. Admin approves, then the pay run totals hours times rate.

Demo rules

NowConfirm locks it in, and that is when the parent's account is made. No payment first.
NowCancel is open to the parent and the admin.
NowA Trainers menu lets parents read each trainer's qualifications before they pick.
NowAdmin is open to everyone so one person can show both sides.
LaterPay at booking, a cancel window and fee, reminders, trainers entering their own availability.

Edge cases handled

Two parents, same time: first save wins. The second sees "just taken, pick another."
A trainer can't be in two places: a booked slot closes every overlapping slot for that trainer.
Wrong age group: a trainer who doesn't coach that group never shows up for that player.
Small groups fill at 5: up to five players join one block with one trainer. Parents see how many are in, and a full group shows FULL.

Two kinds of sessions

Classes have fixed weekly times (the group schedule). Parents join, add to cart and pay.
Appointments (privates, evaluations, small groups) come from trainer availability. This flow.

Prototype flow with sample data. Parent and admin windows stay in sync in the demo so both sides can be shown at once.